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Time-Off Guidelines for Volunteers at University Commencement or Senior Class Convocation

The Commencement Committee acknowledges volunteers who help at the University Commencement Ceremony (Sunday, May 28, 2017) or at Senior Class Convocation (Saturday, May 27, 2017) and provides volunteers with a confirmation for department supervisors to ensure that volunteers are appropriately recognized by the following arrangements:

All regular full-time or part-time non-exempt and exempt staff, including benefits-eligible temporary staff, who volunteer at the University Commencement Ceremony (Sunday, May 28, 2017) or volunteer at Senior Class Convocation (Saturday, May 27, 2017) will be granted paid time off equivalent to his/her standard work day. A total of one day of paid time off will be provided even if the staff member volunteers at both Sunday's Commencement Ceremony and at Saturday's Senior Class Convocation. The volunteers should inform their immediate supervisors of their decision to volunteer.

If you are not a Cornell University employee or are a County Extension Association employee, these time-off guidelines do not apply. However, you may enjoy the breakfast refreshments, receive a thank you gift from the Commencement Office for volunteering, and be invited to the President's Thank You Reception for volunteers.

All volunteers for Senior Class Convocation and/or University Commencement are expected to attend orientation(s) as follows:

Senior Class Convocation - Volunteer Orientation

  • ALL Convocation volunteers:
    Wednesday, May 24, 2017
    1:30-2:30pm
    Statler Hall, Auditorium
  • Time spent in orientation meeting which cuts across scheduled work hours should be considered paid leave (PDL).

University Commencement - Volunteer Orientation

  • ONLY first-time Commencement volunteers:
    Wednesday, May 24, 2017
    2:15-2:45pm
    Statler Hall, Room 196
  • ALL Commencement volunteers (including first-time):
    Wednesday, May 24, 2017
    3:00-4:00pm
    Statler Hall, Auditorium
  • Time spent in orientation meeting which cuts across scheduled work hours should be considered paid leave (PDL).

The paid time off should be scheduled so as not to disrupt normal work activities and must be approved by the volunteer's immediate supervisor. This must be used by the end of the calendar year, December 31, 2017.

Non-exempt staff using the paid time off should enter PDL (paid leave) in the time collection system for the day it is used. Detailed procedures on time collection will be provided to all Payroll Representatives.

Exempt staff should indicate this according to the procedure established within their department to track time off.

If non-exempt employees are not assisting in an entirely voluntary capacity, then they must be paid for all hours worked during Senior Class Convocation and/or Commencement functions, regardless of whether those hours fall outside their normal work schedules and/or result in overtime. In this case, a non-exempt employee will not receive the paid day off.

Please contact Lauran Jacoby, Workforce Policy and Labor Relations, at 607-255-6894 with any questions.


Contact Information

Commencement Office
B13 Day Hall
Cornell University
Ithaca, NY 14853
(607) 255-9541
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